Policies and procedures

Written procedures, not a filing cabinet of nothing

No written procedure means no evidence of a safe system of work. Plenty of small sites have no policies, no procedures, nothing written down at all. PHW writes it, for the site as it actually is.

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What PHW writes for a site

Written for the site as it actually operates, not a generic template.

Yard and traffic management planroutes, segregation and pedestrian/vehicle separation for the site

Loading bay and reversing procedureincluding vehicle marshal/banksman signals

Forklift and lift truck operating rulesand written authorisation for each operator

Lifting operations planfor overhead cranes, chain hoists and slings, planned by a competent person

Abrasive wheels and cut-off saw procedureselection, mounting, guarding and ring testing

Work at height procedureavoid, prevent, then mitigate a fall

COSHH and dust controlassessing and controlling exposure to substances hazardous to health

Manual handlingavoiding what can be avoided, assessing and reducing the rest

Risk assessments and method statementsfor the tasks actually carried out on site

Induction checklist for visiting driversthe site rules a driver needs before they get out of the cab

How it's produced

Written for the site, not lifted from a template.

PHW visits the site, writes the procedure against what is actually there, and reviews the draft with the manager before it is issued. Every procedure is tied back to the training matrix, so the people named as authorised or competent in a procedure are the same people the matrix shows as trained and current.

See the training matrix →

The law behind it

Stated as the underlying legislation sets it out, nothing more.

Safe systems of work · Health and Safety at Work etc. Act 1974

Section 2 requires an employer to provide and maintain safe systems of work, and to provide the information, instruction, training and supervision necessary to ensure, so far as reasonably practicable, the health and safety of employees.

Risk assessment · Management of Health and Safety at Work Regulations 1999

Regulation 3 requires a suitable and sufficient assessment of the risks to employees and to anyone else affected by the work, and for the significant findings to be recorded.

Training on work equipment · Provision and Use of Work Equipment Regulations 1998

Regulation 9 requires an employer to ensure that anyone using work equipment has received adequate training, including in the methods to be adopted and the risks involved.

Lifting operations · Lifting Operations and Lifting Equipment Regulations 1998

Every lifting operation involving lifting equipment must be properly planned by a competent person, appropriately supervised and carried out in a safe manner.

Traffic routes · Workplace (Health, Safety and Welfare) Regulations 1992

Regulation 17 requires a workplace to be organised so that pedestrians and vehicles can circulate safely, with traffic routes suitable for the people and vehicles using them.